Formal letter template word mac

Books with bleed have elements that extend to the edge of the page. Accounting for bleed is important because it prevents a white border from appearing at the edge of the page when the book is trimmed. Every page has three outside margins top, bottom, and side and one inside margin also called the gutter. Set your page size before you set your margins. Margin size depends on page count and on whether you have elements that bleed. See this chart to find your margin size: Page count Inside gutter margins Outside margins no bleed Outside margins with bleed 24 to pages.

Modifying styles for a custom look Using the styles function in Word can help you ensure your book's font and spacing is consistent.

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You can use the preset Styles in Microsoft Word or modify them for a custom look. Using styles also saves you time because you don't have to format the font and spacing for each part of your book. Step-by-step instructions: Setting and applying styles Modifying the Normal style for book body The Normal style is used for your book's body text. You'll pick your font and font size as well as the alignment of each paragraph, spacing between paragraphs, and the indentation of the first line of each paragraph.

These are all style choices, so choose based on your genre. On the Home tab, right-click the Normal style and select Modify. If you do not have a right-click option, click the Styles pane in the Formatting section, find the style and click Modify Style. Select your Font and Font Size from the lists. For example, set Font Size to 10 and select the Garamond font. Click the Format list and select Paragraph.

This opens a dialog box. In the dialog box: Under General , set the Alignment to Justified. Under Special , set First line indent to 0. Click OK. Keep everything highlighted. On the Home tab, in the Styles ribbon, click the Normal style.

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For example, select black , Lucida Sans , 24pt , centered. Under Special , select none. Under Spacing , set Before and After to 60pt to move the title about a third of the way down the page and separate it from the first paragraph. Click OK on both open boxes to save changes. Formatting chapters section breaks and chapter titles Why this step matters: Section breaks. To ensure that your content begins on the correct page, use section breaks. Section breaks allow you to change the formatting of a specific section without affecting other sections.

Add a section break between the front matter and book body to distinguish these parts of the book.

Also, use section breaks so each chapter title page starts on its own page. Chapter titles. When you format each chapter title page, apply the Heading 1 style to each chapter title. In addition to the consistent look that Heading 1 provides throughout your book, using Heading 1 tags the chapter title so that it will appear in the table of contents, which is explained in Step 9. Step-by-step instructions: Adding section breaks Place the cursor at the end of the front matter. On the Layout tab, click the Breaks list and then select Next Page. Repeat the previous step at the end of each chapter.

Step-by-step instructions: Formatting chapter title pages Highlight the title of the first chapter.

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On the Home tab, in the Styles section, click Heading 1 to apply the style to the chapter title. Repeat the previous step for each chapter title. Formatting front matter Front matter are the sections that come before the first chapter. Some elements are expected and others are optional, but there is a standard order. Learn more about front matter elements.

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Tip: Right-facing pages are odd numbered pages in printed books because the first piece of paper is on the right side, facing up from the open, printed book. The back of the cover is the left-facing page. Step-by-step instructions: Formatting front matter Adding section breaks and blank pages Use section breaks to add blank pages within the front matter as needed to ensure that pages have the proper position.

To insert a blank page with a section break: Insert the cursor at the top of the page that will follow the new blank page.

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To create a placeholder page for the table of contents, add a right-facing blank page immediately before Chapter 1 and name it Table of Contents. Tip: Before you start applying styles, make sure that you've added section breaks in between pages of your front matter as described in Step 3. Formatting front matter pages Half title page Highlight the title text.

On the Home tab, in the Paragraph group, select Center. For example, select black , Lucida Sans , 32pt , centered. In the Paragraph group, click the dialog box launcher small diagonal arrow : Under Special , select none. Under Spacing, set Before to 32pt and After to 16pt to move the chapter title about a third of the way down the page and separate it from the first paragraph.

Click OK to save changes. Title page To format the title, repeat the steps in "Formatting the Half Title Page" with the same choices of font, size, color, alignment, and spacing. To format the subtitle: Choose the same Font as your title and then select Italicized , a smaller Font Size example: 24pt , and center alignment. In the Paragraph group, under Spacing , set Before and After to 16pt.

To format the author name: Choose the same Font as your subtitle and then select a smaller Font Size example: 16pt and center alignment. In the Paragraph group, under Spacing , set Before to 16pt and After to 0. Copyright page To format the copyright page, highlight all of the copyright content.

Regardless of the software you're using, press "Command-P" or choose "Print" from the File menu to print your letter.

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  4. Make sure your printer is selected in the Printer drop-down menu, then click "Print. Michael Carroll is a high school mathematics teacher. He has written for various websites since , specializing in programming, web design, electronics and various pieces of software. He holds a bachelor's degree in electrical engineering from the University of Texas, with specialization in embedded system design.

    Skip to main content. Writing the Letter Your computer came with a basic word processing program called TextEdit that works fine for most letter-writing tasks. Writing a good business letter can take time and effort. It is important to choose the correct wording and to include the right amount of detail. Just as vital is the format of your letter. Make sure you use a professional and proper business letter format, like the traditional block format.